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Registering with DSS

Registering for Disability Accommodations at Randolph-Macon

Receiving accommodations for a physical, psychological, or learning difference or disability is a three-step process:

  1. Register with the Office of Disability Services by accessing the registration materials (PDF format or DOC format) and submitting completed forms to the Office of Disability Support Services.
  2. Provide recent (usually within 3 years) and relevant documentation of the disability, and how it impacts you.
  3. Arrange a meeting with Mr. Robert Plienis, Director of Disability Support Services, to implement your accommodation(s).

If you have any questions, email Mr. Plienis at robertplienis@rmc.edu, or call him at 804.752.7343.

Additional Guidance

To be eligible to receive reasonable accommodations, students with disabilities must register with the Office for Disability Support Services (DSS) in the Patrick John Higgins Academic Center. We encourage you to register if you anticipate the need for accommodations at any time during your attendance at Randolph-Macon College.

After a student is registered with the Office for Disability Support Services, a personal consultation with the Director of Disability Support Services must take place at the beginning of every semester to request specific accommodations. The Director will provide letters to be given to the appropriate professors by the student, outlining the approved accommodations.

I. To be eligible for non-academic accommodations, involving housing and physical facilities, you must register with the DSS and provide the appropriate diagnostic paperwork from a qualified professional outlining the nature and extent of the disability, how the disability affects you outside the classroom, and detailing the specific accommodations requested. For housing accommodations, you must fill out and submit to the DSS a Special Needs Housing on Campus Request form, available from the DSS.

II. To be eligible for academic accommodations, you must register with the DSS and provide the appropriate diagnostic paperwork from a qualified professional outlining the nature and extent of the disability, how the disability affects you in the classroom, and detailing the specific accommodations requested. The Director will review all documents and decide upon the appropriate and reasonable accommodations. In some cases, the Director will consult with the Disability Services/Medical Advisory Board (DSMAB) to determine appropriate and reasonable accommodations. The DSMAB is composed of professionals at the College representing the Counseling Center, Residence Life, Dining Services, Physical Plant, Provost's office and Student Health Services. In these cases, the Board will notify the student in writing as to the decision. Appeals to the decision will only be considered if there is new, pertinent information.

In all cases:

  1. For medical disabilities, a physician must fill out a Medical Disability Verification form.
  2. For psychological disabilities (including Attention Deficit Disorder) a qualified professional must fill out a Psychological Disability Verification form.
  3. For learning disabilities, a qualified professional must provide documentation with a specific diagnosis of a learning disability.

Documents to diagnose a learning disability must be recent and contain information relevant to your current leves of functioning in three domains:

  1. Aptitude
  2. Academic achievement
  3. Information processing

Recommended tests by domain for diagnosis of a learning disability (based on AHEAD):

(The College requires data from at least one test in each domain.)

Domain 1: Aptitude

  • Scholastic Abilities Test for Adults (SATA)
  • Wechsler Adult Intelligence Scale-Revised (WAIS-R)
  • Woodcock-Johnson Psychoeducational Battery-Revised: Tests of Cognitive Ability
  • Kaufman Adolescent and Adult Intelligence Test
  • Stanford-Binet Intelligence Scale (4th ed.)

Domain 2: Academic Achievement

  • Woodcock-Johnson Psychoeducational Battery-Revised: Tests of Achievement
  • Wechsler Individual Achievement Test (WIAT)
  • or other specific achievement tests

Domain 3: Information Processing

  • Detroit Tests of Learning Aptitude-3 (DTLA-3)
  • Detroit Tests of Learning Aptitude-Adult (DTLA-A)
  • Woodcock-Johnson Psychoeducational Batter-Revised: Tests of Cognitive Ability
  • and other relevant instruments

The College reserves the right to review all documents for relevance, reliability and thoroughness of data, and to require further testing if deemed necessary by the Director. The College does not provide diagnostic services. Randolph-Macon College does not discriminate on the basis of race, gender, disability, age, national origin, religion, or sexual orientation in its admissions, financial aid, athletic, employment or educational programs. The Provost of the College coordinates the College's non-discriminatory efforts.